Purchasing

PO Terms and Conditions

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The following terms and conditions of the TUSD Purchasing Department are binding on this order. They are in addition to any terms and conditions in contracts awarded after bid.

The price for each ordered item may not be exceeded except as allowed for catalogue orders, in which case price increases may be accepted by TUSD up to a 10% increase for the item(s). Any increases in excess of that percentage requires written approval from the Director of Purchasing or designee.

Non-Conformity: All goods and/or materials purchased herein are subject to approval of the TUSD Director of Purchasing or designee. Any rejection of goods and/or materials resulting because of non-conformity to the terms, conditions, delivery, price, quality or specifications of this order will be at Vendor's risk and expense.

Fiscal Year Delivery: TUSD Purchase Orders are designed to be filled within each fiscal year of July 1st to June 30th or be automatically cancelled at the end of this time period. The only exception to this condition is prior approval in writing from the Director of Purchasing or designee for an extension of delivery date.

Warranties: Vendor warrants articles supplied under this order are fit for the purpose for which such goods are ordinarily employed, except if stated in a Special Condition the materials must then fit that particular purpose.

Liens, Claims, and Encumbrances: Vendor warrants and represents that all the goods and materials delivered herein are free and clear of all liens, claims or encumbrances of any kind.

Infringements: Vendor agrees to protect and save harmless TUSD against all claims for patent, trademarks, copyright, or franchising infringement arising from the purchase, installation, or use of material ordered on this order and to assume all expense and damage arising from such claim.

Termination: In the event of a breach by Vendor of any of the provisions of this Purchase Order, TUSD reserves the right to cancel and terminate this order forthwith upon giving oral or written notice to Vendor. Vendor shall be liable for damages suffered by TUSD resulting from termination because of breach of provisions.

Title: Title to the materials and/or supplies purchased hereunder shall pass directly from Seller to TUSD at the F.O.B. point shown subject to the right of TUSD to reject upon inspection.

Damage Materials Claims: All Claims from carrier for damage shall be the responsibility of the Vendor. TUSD may contact carrier for inspection and claim forms to forward to Vendor.

Delivery: For any exception to the delivery date as specified on this order, Vendor shall give prior notification and obtain approval thereto from the Director of Purchasing or designee. With respect to delivery under this order, time is of the essence and the order is subject to cancellation for failure to deliver on time.

Identifications/Payment: All invoices, packing lists, packages, shipping notices, and other written documents affecting this order shall contain the applicable Purchase Order Number. Packing list shall be enclosed with each shipment shipped pursuant to this order, indicating the contents of each package. Invoices will not be processed for payment until items invoiced are received, inspected and accepted by TUSD.

Taxes: TUSD is subject to provisions of the combined State and City sales tax. Any vendor from outside the City Limits of Tucson indicating Tax in excess of the 6.6% State Tax must place on file with TUSD Finance Department a City Business Privilege License. TUSD is exempt from Federal Excise Tax and will sign Exemption Certificates upon request. TUSD is exempt from paying sales or use tax on printed photographic, electronic or digital materials or media purchased for its libraries.

Payment Method: TUSD's preferred method of payment is a commercial credit card. TUSD will not pay any additional fees associated with credit card processing. TUSD reserves the right to assess a 5% check processing fee when credit cards are not an available method of payment.

Discounts and Payment Periods: In the event TUSD is entitled to a cash discount, the period of computation for said discount or for other specified payment periods shall commence on the date of receipt of the merchandise or service or receipt of a corrected completed invoice, whichever is later. If an adjustment in payment is necessary, due to damage or other fault of the seller, the cash discount or payment period shall commence on the date final approval for payment is authorized by TUSD. The cash discount or payment period stated on the purchase order shall apply and govern regardless of cash discount or payment terms, or the lack thereof, on any invoices submitted by seller.

Conflict of Interest: All parties hereby are put on notice that this Order is subject to cancellation if any TUSD employee or Governing Board Member has substantial interest in the firm and/or materials as listed and has not followed State and district rules governing orders in such interest. Vendor must further certify that they have not paid or agreed to pay any person, other than a bona fide employee, a fee or a brokerage resulting from the award of the Purchase Order.

Non-Discrimination: During performance of the Purchase Order the Seller agrees not to discriminate against any employee or applicant for employment on the basis of race, religion, color, sex, sexual orientation, disability, age or national origin. Seller agrees that all individuals eligible to receive services under this Purchase Order will have equal access to those services regardless of race, religion, color, sex, sexual orientation, disability, age or national origin.

Remedies and Applicable Law: This Contract shall be governed by, and TUSD and Vendor shall have all remedies afforded each by the Uniform Commercial Code, as adopted in the State of Arizona, except as otherwise provided in this contract or in statutes pertaining specifically to the State. This Contract shall be governed by the law of the State of Arizona, and suits pertaining to this Contract may be brought only in the courts of the State of Arizona.